The respect for the privacy and rights of personal data subjects is very important to the Quadrante Group, in strict compliance with the General Data Protection Regulation (“GDPR”), as well as other applicable laws related to data protection.
1. Who is the controller?
Infraconsult – Engenharia e Consultoria Unipessoal, Lda., tax registration number 505175738, headquarters at Estrada do Seminário, Nº4 – Edifício C – Piso 1 Sul, 2614-523, phone number 210067200, fax 210067299 is the controller of personal data collected through the website.
The personal data controllers concerning clients, suppliers, and partners, are:
a) QUADRANTE, Engenharia e Consultoria, S.A., tax registration number 504092502, headquarters at Rua do Aleixo, Nº 53, r/c A, 4150-043 Porto, phone number (+351) 214070270, fax 218437939, and e-mail email@example.com;
b) QUADRANTE INVESTIMENTOS, S.A., tax registration number 509474764, headquarters at Estrada do Seminário, Nº 4 – Edifício C – Piso 1 Sul, 2614-523 Amadora, phone number (+351) 214070270, fax 218437939.
c) PROCESL – Engenharia Hidráulica e Ambiente, SA, tax registration number 501683631, headquarters at Estrada do Seminário, Nº 4 – Edificio C – Piso 1 Sul, 2614-523 Amadora, phone number (+351) 210067200, fax 210067299, and e-mail firstname.lastname@example.org;
d) ECOPROGRESSO – Consultores em Ambiente e Desenvolvimento, Lda., tax registration number 506273873, headquarters at Estrada do Seminário, Nº 4 – Edificio C – Piso 1 Sul, 2614-523 Amadora, phone number (+351) 210067200, fax 210067299, and e-mail email@example.com;
e) METRODAUQ, Investimentos Imobiliários, S.A., tax registration number 506220036, headquarters at Estrada do Seminário, Nº 4 – Edificio C – Piso 1 Sul, 2614-523 Amadora, phone number (+351) 214070270, fax 218437939.
f) ETNARDAUQ, Serviços para Engenharia, S.A., tax registration number 504807048, headquarters at Estrada do Seminário, Nº 4 – Edificio C – Piso 1 Sul, 2614-523 Amadora, phone number (+351) 214070270, fax 218437939.
g) EXE-QUADRANTE, LDA, tax registration number 516512889, headquarters at na Estrada do Seminário, Nº 4 – Edifício C – Piso 1 Sul, 2614-523 Amadora, phone number (+351) 214070270, fax 218437939.
2. Which data are processed and how are they collected?
The companies of the Quadrante Group which are controllers only collect data that is appropriate, pertinent and restricted to the necessities related to the purposes for which data are processed, namely:
- Clients, suppliers, partners: identification, professional and billing information of themselves in the case of natural persons or their representatives in the case of legal persons, such as name, contact information, identification card data and any personal data whose processing is necessary to fulfil a contract or to comply with legal obligations;
- Contact requests: identification data such as name and e-mail address;
- Newsletter subscription: identification data such as e-mail address;
- Applications: identification data such as name, date of birth, nationality, current residence; data related to education and work experience, such as academic degree, specialisation degree, educational institution and any data included in curricula;
Personal data are collected by various means, namely by filling in forms available on Quadrante Group's website, by sending e-mails, by contacting over the phone, by providing a personal business card, by requesting proposals, by sending employment applications or by contracting services from Quadrante Group.
The companies of Quadrante Group do not process sensitive data categories, so data subjects should refrain from sending any personal data concerning political or philosophical beliefs, syndicate or political party affiliations, religious faith, private life or racial or ethnic origin, the same being applied to data concerning health and sex life, including genetic data.
3. What are the legal grounds and the purposes for processing personal data?
The companies of Quadrante Group only process personal data when reasonable legal grounds exist.
The legal grounds for processing personal data related to clients, suppliers, and partners are the fulfilment of contracts and the compliance with legal obligations, as provided for in points b) and c) of Article 6 GDPR.
The processing of personal data of clients, suppliers, and partners is intended for any purposes directly related to the fulfilment of contracts and compliance with legal obligations, namely, commercial activities, recruiting, hiring, contract management, production management, task management, accounting, commercial activities, client management, communication, and submitting proposals.
The processing of personal data for purposes other than the ones mentioned, namely personal data collected through the Quadrante Group's website, is subject to consent from the data subjects, as provided in point a) of Article 6 GDPR.
The processing of personal data collected through the Quadrante Group's website is intended to reply to contact requests, namely the sending of proposals/quotes and other information on services, sending of marketing communications such as newsletters, service news, technical articles, information on events and other related activities, and recruitment.
4. To whom are personal data conveyed?
Personal data concerning clients, suppliers, and partners are conveyed only among themselves, to third parties, among companies of the Quadrante Group, embassies and consulates, city councils and other public and private entities, electronic platforms for recruitment, for the purpose of commercial activities, client management, production activities, billing, or other purposes strictly related to the fulfilment of contracts or compliance with legal obligations, limiting data conveyance to what is strictly necessary to fulfil such purposes and under appropriate security measures.
Personal data collected through the Quadrante Group's website are not conveyed to third parties, except where this is necessary to comply with legal obligations. The conveyance of personal data may occur between companies of the Quadrante Group for the purposes of replying to contact requests, recruitment and marketing communications.
5. For how long are personal data stored?
The companies of Quadrante Group only store personal data in a way that allows the identification of data subjects during the period necessary for the purposes for which data are processed, notwithstanding the need to store data for longer periods for the purposes of complying with legal obligations.
Particularly, personal data are deleted after:
- In the case of contact requests: 6 months after the request was sent, where no subsequent contact existed;
- In the case of personal data collected upon subscribing the Newsletter: 2 years after the date of consent provision;
- In the case of personal data collected upon receipt of applications: maximum of 5 years.
6. Which rights do the data subjects have?
Data subjects have the right to withdraw their consent at any time, without compromising the legitimacy of the processing based on the consent previously provided, to request access to his or her personal data, as well as to amend and delete such data, to restrict processing, as well as to request data portability, when legally and contractually permitted.
For the purposes of exercising these rights, data subjects must send an e-mail to firstname.lastname@example.org.
Data subjects also have the right to lodge a complaint with an appropriate supervisory authority.
7. How is data security guaranteed?
The companies of Quadrante Group are committed to applying appropriate technical and organisational measures to ensure and prove that the processing occurs in compliance with the GDPR, considering the nature, scope, context and purposes of data processing, as well as the risks to the rights and freedoms of natural persons, whose likelihood and severity may vary.
Said measures are updated whenever necessary and are reviewed annually.